Within the period prescribed in the Academic Calendar, a student can substitute one or more courses by others. For this purpose the student has to carry out Course Adjustment in consultation with his/ her Faculty Advisory Group.

The last date for dropping a course by the student will be two weeks after the mid-semester examination for the semesterlong courses.

Please check whether you have submitted your attendance certificate duly certified by your supervisor within given deadline and then contact syscon office.

You have to fill up leave application form and submit it in Syscon office after getting signed by your supervisor/faculty advisor.

All Research Scholars under TA/RA/SF are entitled for leave for a maximum of thirty days per year in addition to Public Holidays. Also 10 days leave on medical reasons is permitted. The leave due can be carried over to the next year and accumulated upto 90 days.

Women Scholars are entitled for maternity leave at the full rate for a period of not exceeding 180 days, once during the tenure of their studentship. This should be supported by a medical certificate.

Male Scholars are entitled for 15 days paternity leave once during the tenure of their award. This should be supported by a medical certificate. The Head of Department/ Academic unit/ Convener of the Interdisciplinary Programme is authorized to sanction the above leave.

No vacation in Summer/Winter is admissible.

Every registered Ph.D. Student has to give APS till presentation of Pre-synopsis.

This is an evaluation Report of RPC on the work presented by the student after completion of each academic year.

The students joined in Autumn Semester (July), after completion of 1 year have to present their APS latest by 31st August, of every year, till submission /presentation of Pre-synopsis. The students joined in Spring Semester (December/January), after completion of one year, have to present their APS latest by 31st January, every year, till submission /presentation of Pre-synopsis.

All forms are accessible on Post Student Ldap login. Or you can visit following link given on academic homepage.

The RPC will normally consist of the Supervisor & CoSupervisor (if any) and two other faculty members conversant with the field of research. The CoSupervisor and/or member of the RPC may be from outside the Institute.

Fine will be levied for late presentation of APS. A student may apply/request for extension of APS to PGAPEC 15 days before the due date of APS presentation with appropriate reasons, through his/her supervisor & Head, of the Department.

Every student who is admitted & joined the Ph.D. Programme has to submit this form. This form is to be submitted immediately after joining the Ph.D. Programme. For filling up of this form the student may consult/take advise of Faculty Adviser. The form can be submitted along with the joining report.

This form is to be submitted immediately after completion of course work prescribed by the academic unit. The copies of the semester grade cards should be attached along with this form. Attested copy of Qualifying Degree Certificate has to be submitted along with this Form.

Please apply in the prescribed format to the Convener PGAPEC through your supervisor, RPC members and head of the department.

Change of Supervisor(s) under exceptional circumstances shall be permitted on recommendation of the IDPC after obtaining the consent of
1. the student
2. the present Supervisor(s) and
3. the proposed Supervisor(s)

If the research programme and/or area of the work requires modification due to this change, the student’s entire course programme requirement shall be examined by the IDPC. If there is a change in the research programme and/or area of the work, the registration date may be revised, if found necessary.

The student may require to change his/her existing admission category to new category for various reasons. The request should be made to PGAPEC in the prescribed format.

Students must attach appropriate documents (For eg. In the case of change of category to External (EX), student is required to submit External Supervisor's Biodata, External Supervisor's consent, and NOC from the Employer; For Change in category to TA/CSIR/UGC, a copy of GATE/CSIR/UGC score card/award letter etc.) for consideration of PGAPEC for approval.

The soft copy of your synopsis and panel of examiners along with justification for the panel should be forwarded by your supervisor to syscon_office[at]sc.iitb.ac.in for submitting to IDPC. Once approval from IDPC is obtained you can submit hardcopies of your synopsis.

The student shall submit 5 copies of the synopsis and 5 / 6 copies of the thesis to the IDPC within a period of four months from the date of presentation of pre-synopsis seminar. In case the Synopsis and Thesis are not submitted in the specified period, the student may be asked to present another presynopsis seminar.

Ph.D. students who have been registered for five or more years in the Ph.D. programme are required to submit a properly completed application on the approval form, for extension of Ph.D. registration to the subsequent year in the Ph.D. programme. This application must be completed and submitted on or before the last date for completing the Annual Progress Examination for the year prior to the year for which extension of Ph.D. registration is required.

In case a student wishes to temporarily withdraw from his/her Ph.D. Programme, he/she may do so only after a period of two years following his/her date of Confirmation of Registration with prior permission of the Senate. The application for temporary withdrawal must be endorsed by the Ph.D. Supervisor(s) and the Postgraduate Committee (PGC) of the academic unit in which the student is registered. Temporary withdrawal could be granted for, upto one year (two semesters)

For more details please Refer Ph.D. Rule book

Partial Financial Support from IRCC for Completion of Synopsis & Thesis.
The Financial support is given from the date of presentation of pre-synopsis seminar, for a maximum of 3 months or till the date of submission of synopsis and thesis, whichever is earlier, on the basis of attendance certified by the respective academic unit.

– A PhD student can seek support from SysCon to attend conference / workshop / research visit provided there is at least INR 3 lacs in DDF. The SysCon supports up to 50K and 25K for international and national visits respectively subject to the submission of actuals. [m-13112023]
– This amount is an upper cap and can be consumed multiple times.
– For conference visits, the institute grant must be consumed before seeking SysCon support.

Within the period prescribed in the Academic Calendar, a student can substitute one or more courses by others. For this purpose the student has to carry out Course Adjustment in consultation with his/ her Faculty Advisory Group.

The last date for dropping a course by the student will be two weeks after the midsemester examination for the semesterlong courses.

Please check whether you have submitted your attendance certificate duly certified by your supervisor within given deadline and then contact syscon office.

You have to fill up leave application form and submit it in Syscon office after getting signed by your supervisor/faculty advisor.

You are entitled for a maximum of 30 days leave in addition to public holidays, during the entire tenure of the programme.

1. You are entitled for:
     i. Winter vacation
     ii. Summer break (15 days) for the first year.
2. In addition, you are entitled for a maximum of 30 days leave in addition to public holidays, during the entire tenure of the programme.

If a particular student who is pursuing a full time M.Tech. Programme at the Institute fulfils the minimum qualifications prescribed for admission to any specific Ph.D. programme of the Institute and wishes to change over to that Ph.D. Programme, he/she may be permitted to do so provided he/she has obtained an SPI of 9.00 or above after having registered for full credits of course work in the first semester (See M.Tech. rules MR 2.1 (2) and MR 2.1 (3)).

The student(s) shall apply for the change over by the end of the first semester through the IDPCs, will forward the application with due recommendations to the PGAPEC for consideration.

Project stage	Registration	Submission / presentation / assessment	Submission of grades to academic office
I Stage	January (II sem)	1st Sept to 31st Oct	5th Nov
II Stage	Registration for the II Stage will be carried out along with the grade report for the I Stage evaluation	30th April to 30th June (Just after 4th semester)	5th july